National Vendor Declaration

National Vendor Declaration (NVD)

 

Changes to the LPA NVD in 2020 provided an easier, more efficient and cost-effective way for producers and supply chain stakeholders to interact with the integrity system.

The changes included:

  • updated NVD versions (0720)
  • release of a new electronic National Vendor Declaration (eNVD) system
  • decommissioning of the eDEC system.  

The LPA NVD communicates the food safety and treatment status of every animal every time it moves along the value chain – between properties, to saleyards, or to processors. The NVD also acts as movement documentation throughout the value chain.  

NVDs are a legal document that are key to Australian red meat’s traceability and market access. It is crucial that you fill out the NVD accurately, including questions about whether animals have been treated with hormonal growth promotants (HGPs).

You must be LPA accredited to access to LPA NVDs. When you tick the box on your LPA NVD, you are declaring your on-farm practices meet LPA requirements, and ultimately customer expectations.

Your tick must be backed up by accurate farm records.  This is your pledge that the meat from your farm has been produced safely, ethically and meets biosecurity requirements– it means you stand by what you sell.

eNVD ‘how-to’ guide

 A simple step-by-step guide to using the faster, easier eNVD system.

eNVD FAQs

The new LPA electronic National Vendor Declaration (eNVD) system is an updated, mobile-friendly, user-centric version of the eNVD platform.

An LPA eNVD is the digital alternative to paper-based NVDs.

The eNVD is not just an NVD - it’s a system for completing all consignment paperwork digitally including livestock assurance and health declarations.

The new eNVD system is the result of extensive consultation by ISC with stakeholders throughout the supply chain.

Ahead of its launch to the red meat industry, the new eNVD system is undergoing rigorous testing, by producers and the lot feeding sector.

Participants involved in trialling the new eNVD have the opportunity to provide feedback to ISC to finetune the system ahead of its release.

Industry solution providers can be licensed by ISC to provide eNVDs from within their system. The following solution providers include eNVD in their software/s:

If you’d like your software to include eNVD’s please let us know by emailing envd@integritysystems.com.au

Yes, this is a production system meaning the consignments create legitimate forms that can accompany livestock.

  • Users only have to answer questions once – the new system autofills duplicate answers across all different forms automatically
  • Mobile friendly – use on any mobile device or desktop computer. It is completely responsive to the size of the screen being used
  • Digital signatures & brands – users can draw their signature and/or brand using a touch-screen device or mouse
  • Consignment templates allow users to pre-fill accompanying documents.
    Unlimited space for livestock descriptions
  • Print at any time.
  • Fast, easy and more accurate than a paper NVD due to field validation, strengthening traceability and market access
  • Ensures the latest versions of vendor declarations are being used and meet market requirements
  • Reduces time and duplication spent completing livestock assurance and health declarations
  • Reduces the cost of storing and retrieving historical NVDs for auditing, reporting and administrative purpose
  • Saves the industry time and money, because it is instantly available online. Producers don’t need to wait for new NVD books to arrive
  • All consignments are in the one place and instantly available online, enabling stakeholders to log in and view eNVDs, including receivers of a consignment or animal.

No. Producers can continue to use paper NVDs. As part of the MLA Accelerated Adoption Initiative announced in November 2019, there is no cost for NVD books until 30 June 2021.

 

The following forms are available using the new eNVD:

  • LPA NVD (cattle, EU cattle, sheep and lamb, goats and bobby calves)
  • MSA declaration
  • National health declaration (cattle, sheep and goat)
  • NFAS (EU, delivery docket, form B)

When you select to create a new consignment within the new eNVD system, you will be prompted to select the forms that you would like to include as part of your consignment.

The forms that are visible to you are based on your accreditation.

Not completely, but you can update the livestock description section after you’ve submitted a consignment, or you can leave it blank and fill it on the printed version.

It is available for LPA accredited producers and value chain stakeholders to use, providing a fast and intuitive platform to complete livestock consignments.

eNVDs created in the old eNVD system will automatically appear in the new system. Please note that any eNVDs created in the old system cannot be edited or updated – you will only be able to view the printout version of these forms.

You can contact the ISC Helpdesk phone: 1800 683 111 between 9am-5pm (Sydney time), Monday to Friday.

You can rate the experience using the pop-up or contact us at envd@integritysystems.com.au

In order to pass the consignment information onto the receiver (consignee), the eNVD system needs to know where the consignment is going.

ISC recommends using Google Chrome, however, the mobile features are supported on Internet Explorer 11+, Edge, Firefox and Safari.

NSW State jurisdiction requires transporters to carry a copy of the consignment where they can see the signatures. This does not mean it needs to be printed, because a signature can be seen on a PDF on a mobile device.

However, if transporters are not comfortable or in some cases, unable to give road-side legislators a mobile device to view the signatures, then having a printed copy of the eNVD might be more convenient.

All other states accept the consignment or NVD serial number road-side from the transporter.

LPA eNVDs are free.

NVD FAQs

  • Due to high order volumes and postage delays, there is currently a four to six week turn-around for hard copy book orders
  • Current book orders are 7 times higher than normal
  • Covid-19 has added extra wait times due to postal delays, particularly for customers in remote regions
  • You can track the progress of your LPA NVD book delivery once it is lodged with Australia Post. The tracking number is available via your LPA account within the ‘Purchase History’
  • If you prefer to use a LPA NVD book, orders need to be placed well in advance. If this is not possible then an eNVD will need to be used.

Fortunately eNVD, the faster, easier way to complete livestock consignments always has the current LPA NVD version and is available online.  You can access eNVD via your LPA account or with assistance from the ISC Helpdesk on 1800 683 111.  More information is available on our eNVD Help page.

ISC encourages all producers to become familiar with eNVD and not wait until an emergency before giving it a go.  Many in the supply chain are already taking up the option of digital consignments with over 18,000 eNVDs created in December 2020.

Integrity Systems Company (ISC) conducted an extensive communications campaign throughout 2020 and into 2021, that included a range of non-digital resources targeted at producers with limited internet access.

Communications resources and channels utilised included:

  • Media releases shared online and in print copies of major Agricultural publications
  • Paid advertising in online and in print copies of major Agricultural publications
  • ISC Integrity Matters newsletter emailed to all LPA accredited producers monthly, that included regular reminders of the changes
  • A series of 28 webinars that connected with over 3000 producers (directly and via recordings)
  • Hardcopy inserts into all NVD books ordered since March 2020 advising of the changes
  • Resources provided to industry stakeholders, including industry peak councils and organisations (feedlots, processors, agents, saleyards, transporters and agents) and State departments of Agriculture that have been extensively shared via their networks
  • Social media posts that have been shared extensively by other organisations and individuals
  • Series of direct emails sent to all eDEC users, alerting them to and reminding them of the changes
  • Hardcopy mail out sent to over 40,000 LPA accredited producers as part of the ISC – Livestock Marketing Campaign (in targeted regions)

A review of all current NVD versions by SAFEMEAT in 2019 recommended a number of changes be made, resulting in the development of updated versions of LPA NVDs.

Key changes to the NVD form are:


All Species NVDs

  • Removal of Part C (Agent’s Declaration): This section is rarely used by industry and is not required for any legislative reason
  • Inclusion of ‘destination PIC’ section: This is a legislative requirement in Western Australia and Tasmania, and will be optional for other states 

Sheep

  • Inclusion of a section on the number of electronic devices included in the consignment: To accommodate the mandatory use of electronic NLIS identification in Victoria and its increasing use in other states.

From 1 January 2021, only the updated versions of all NVDs (0720) will be accepted for all species.

As part of the MLA Accelerated Adoption Initiative announced in November 2019, there is no cost for NVD books until 30 June 2021.

Integrity Systems Company (ISC) conducts an annual review of NVDs through the SAFEMEAT consultation process.

During this review, if SAFEMEAT determines there is a need to amend the NVD to reflect food safety or legislative requirements, then a new version of the NVD will be issued, making previous NVD versions redundant.

Producers will be notified 12 months in advance of any NVD versions being made redundant.

As the new LPA eNVD does everything an eDEC does, and in a more user-friendly way, the eDEC system has been decommissioned and eDECs can no longer be used.

You should tick Yes on Question 1 of the NVD if:

  • you are in doubt
  • your farm records say yes
  • any of the animals have a triangular hole in their right ear
  • you can see or feel an old implant or a steel bead in their right ear. 

You should only tick No if you are 100% sure animals have not been treated with HGPs.

Remember both male and female cattle can be treated with HGPs.

On the EU Cattle NVD, the declaration section specifies that:

  • none of the animals have ever been treated with HGPs
  • there are records available to demonstrate that the animals were either:
    1. born on the property the PIC of which is shown
    2. or (for purchased cattle) accompanied by an EU vendor declaration attesting to their HGP freedom.

National Vendor Declarations (NVDs) are a legal document that are key to Australian beef’s traceability and market access.

Answer the hormonal growth Promotant (HGP) question correctly to avoid penalties and protect access to HGP-free markets.

It is an offence to represent HGP-treated cattle as being untreated and doing so can result in a penalty. 

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