NLIS how-to guides

Need help or guidance accessing the NLIS database? Our series of NLIS how-to guides are here to help. Simply answer the questions in the drop down boxes below. 

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How-to: Conduct a PIC reconciliation - by file upload

A PIC reconciliation is a stocktake of all electronic NLIS devices on a property. This process identifies discrepancies between the total number of electronic devices physically on a property and the number of electronic devices registered to that property (PIC) on the NLIS database.

All devices/tags purchased on your PIC – those attached to livestock and those not yet used – are considered ‘active’ tags.  The database does not differentiate between devices/tags applied to animals and those still in the cupboard.

This database action will identify the specific differences between the NLIS records and the devices/tags on your property. The results generated by completing this process will assist you to take further action to ensure your device/tag records in the NLIS database are accurate.

ISC recommends completing a PIC reconciliation either annually or on a regular basis appropriate to your operation.   

Before you start 

  • Gather the NLIS ID or RFID details of all the devices/tags physically on your PIC into one .csv file (Microsoft Excel).

Preparing a .csv file for a PIC reconciliation can be achieved by scanning or recording all devices at an annual muster or on an ongoing basis at times convenient to usual management practices such as when you are moving stock, at weaning, preg-testing or when accounting for deaths.

A PIC reconciliation is a whole of PIC review, not a paddock-by-paddock glance, therefore the .csv file needs to contain every active tag.

*Quick Tip: All devices/tags purchased on your PIC are considered ‘active’ tags.  The database does not differentiate between devices/tags applied to animals and those not yet used.  This means that all unused tags must be included in the reconciliation. 

Your .csv file only needs two columns of data, the PIC (in column A) and the tag (in column B) like shown:

Screenshot of .csv spreadsheet

Log in to the NLIS database at with your username and password.

*QuickTip: A myMLA account can provide access to your NLIS and LPA accounts with just one username and password. Link your accounts today.


How-to: Video