How-to: Move livestock onto or off a PIC – type in details

How-to: Move livestock onto / off a PIC – type in details

21 October 2022

Following a physical movement of livestock, completing a transfer in the NLIS database ensures that the database can trace the location of every animal throughout its life.

This is a legislative requirement in each state and territory. Each jurisdiction is responsible for enforcing the regulatory requirements for NLIS, specifying how and when livestock transfers within the NLIS database must be completed.

This How-to demonstrates the process to transfer electronically tagged livestock onto or off a PIC by typing in the details after a physical movement of stock has occurred.

What is a movement?

Completing a movement on the NLIS database means transferring stock from one PIC to another PIC to reflect the physical location of each animal.

Who updates the NLIS database?

The person responsible for updating the NLIS database varies depending on the situation:

  • If livestock are bought, sold or moved through a saleyard, the livestock movement must be recorded by the saleyard.
  • For sales or movements that do not take place via a saleyard, the buyer/receiver of the livestock must record the livestock movement.
  • The vendor/sender of the livestock is not obligated to record the movement off their property, although they may do so. ISC recommends checking that the movement has occurred to ensure your NLIS records are up-to-date; this includes livestock being sent to abattoirs or saleyards. Find out How to.
  • Abattoirs must record movements for all livestock they receive.

Circumstances when producers need to update the NLIS database

A movement needs to be recorded on the NLIS database by a producer when:

  • You have purchased animals privately and need to complete the transfer as the receiver of the livestock.
  • You own more than one property with different PIC numbers and need to transfer livestock between your own PICs.
  • You have sold livestock privately and you want to complete the transfer because the receiver is unable to do so.
  • You have completed a PIC reconciliation and identified livestock that are physically on your property but are not on your NLIS account. You will need to transfer these animals to your PIC.

 Before you start 

  • Gather the NLIS ID or RFID details of the livestock that have been moved and where you wish to record a transfer on the database. This ‘type in details’ method is ideal for small lists of livestock. If you have a list on your computer, you can copy and paste the list.
    Alternatively, you may like to use the How-to: Move onto/off a PIC - file upload method.

*QUICK TIP: Ensure the right animals are moved by reading the tags with a reader either before they leave your property or as you receive them. This will reduce database errors due to incorrect tag numbers captured visually.

  • Locate details of the PICs you are transferring between, the date the stock movement occurred and the NVD number. Inclusion of the NVD number is recommended by ISC. 
  • Log in to the NLIS database at with your username and password.

*QUICK TIP: A myMLA account can provide access to your NLIS and LPA accounts with just one log-in. Link your accounts today.

How-to: Step-by-step

How-to: Video