Conducting a PIC reconciliation
A PIC reconciliation is a stocktake of all current active devices registered to your Property Identification Code (PIC) in the NLIS database.
Active devices include those physically tagged on an animal and those you have purchased but not yet used.
Conducting a PIC reconciliation ensures your NLIS database records match your own on-farm records.
Why are PIC reconciliations important?
- If you wish to be EU accredited, PIC reconciliations must be completed annually to uphold EU eligibility requirements.
- It also ensures that your NLIS records are accurate and up to date, and helps reduce the frequency of NLIS warning message notifications for livestock you no longer own but which continue to appear on your PIC due to missing transfers.
- It assists the police and stock squad to accurately identify livestock of interest where suspicious transfers have occurred or where livestock have been stolen.
- It can assist with insurance claims relating to livestock deaths and losses due to natural disasters and business/livestock valuation for federal government tax claims
Undertaking a PIC reconciliation
1. Obtain the list of active devices currently on your PIC by:
- scanning the electronic numbers (RFID) or manually recording the visual numbers (NLISID) of the devices already applied to your livestock
- using the ‘Devices purchased’ report in your NLIS account to identify devices purchased but not yet used.
2. Once you have a complete list of active devices, you can upload this information to the NLIS by using the ‘PIC reconciliation’ function on your NLIS account by:
- manually typing in the details (using this method), or
- uploading a file (using this method).
3. Once you have uploaded the devices to the NLIS database, you will receive an email with the outcome of the PIC reconciliation and outlining any next steps required to reconcile devices on your PIC (together with instructions). This may include:
- Devices are active and registered to the PIC: These devices are correctly registered to your PIC.
- Devices are active but not registered to the PIC: These devices are not currently registered to your PIC in the NLIS database and you will need to transfer them onto your PIC via the NLIS. You can dismiss any devices that have already been transferred off your PIC to a PIC number you recognise.
- Devices to be made active: You will need to re-activate these inactive (IA) devices by turning the IA status OFF.
- Devices to be made inactive: You will need to de-activate these active devices turning IA status ON.