National Vendor Declaration (NVD)

A suite of changes to the NVD will be released this year to collectively provide an easier, more efficient and cost-effective way for producers and supply chain stakeholders to interact with the integrity system.  The changes include updated NVD versions, the release of a new electronic National Vendor Declaration (eNVD) system, and the decommissioning of the eDEC system.

The LPA NVD communicates the food safety and treatment status of every animal every time it moves along the value chain – between properties, to saleyards, or to processors. The NVD also acts as movement documentation throughout the value chain.  

NVDs are a legal document that are key to Australian red meat’s traceability and market access. It is crucial that you fill out the NVD accurately, including questions about whether animals have been treated with hormonal growth promotants (HGPs).

You must be LPA accredited to access to LPA NVDs. When you tick the box on your LPA NVD, you are declaring your on-farm practices meet LPA requirements, and ultimately customer expectations.

Your tick must be backed up by accurate farm records.  This is your pledge that the meat from your farm has been produced safely, ethically and meets biosecurity requirements– it means you stand by what you sell.

eNVD ‘how-to’ guide

Whether you’re an existing eNVD user or would like to start using eNVDs, this animated ‘how-to’ video provides a simple step-by-step guide to using the new eNVD system.

We are continuously improving the eNVD based on user feedback. Information on the changes we’re routinely making is available here. If you would like to provide specific feedback to our Product Manager, please email envd@integritysystems.com.au.

eNVD FAQs

The new LPA electronic National Vendor Declaration (eNVD) system is an updated, mobile-friendly, user-centric version of the eNVD platform.

An LPA eNVD is the digital alternative to paper-based NVDs.

The eNVD is not just an NVD - it’s a system for completing all consignment paperwork digitally including livestock assurance and health declarations.

The new eNVD system is the result of extensive consultation by ISC with stakeholders throughout the supply chain.

Ahead of its launch to the red meat industry, the new eNVD system is undergoing rigorous testing, by producers and the lot feeding sector.

Participants involved in trialling the new eNVD have the opportunity to provide feedback to ISC to finetune the system ahead of its release.

Yes, this is a production system meaning the consignments create legitimate forms that can accompany livestock.

  • Users only have to answer questions once – the new system autofills duplicate answers across all different forms automatically
  • Mobile friendly – use on any mobile device or desktop computer. It is completely responsive to the size of the screen being used
  • Digital signatures & brands – users can draw their signature and/or brand using a touch-screen device or mouse
  • Consignment templates allow users to pre-fill accompanying documents.
    Unlimited space for livestock descriptions
  • Print at any time.

Industry solution providers can be licensed by ISC to provide eNVDs from within their system. The following solution providers include eNVD in their software/s:

If you’d like your software to include eNVD’s please let us know by emailing envd@integritysystems.com.au

  • Fast, easy and more accurate than a paper NVD due to field validation, strengthening traceability and market access
  • Ensures the latest versions of vendor declarations are being used and meet market requirements
  • Reduces time and duplication spent completing livestock assurance and health declarations
  • Reduces the cost of storing and retrieving historical NVDs for auditing, reporting and administrative purpose
  • Saves the industry time and money, because it is instantly available online. Producers don’t need to wait for new NVD books to arrive
  • All consignments are in the one place and instantly available online, enabling stakeholders to log in and view eNVDs, including receivers of a consignment or animal.

The following forms are available using the new eNVD:

  • LPA NVD (cattle, EU cattle, sheep and lamb, goats and bobby calves)
  • MSA declaration
  • National health declaration (cattle, sheep and goat)
  • NFAS (EU, delivery docket, form B)

When you select to create a new consignment within the new eNVD system, you will be prompted to select the forms that you would like to include as part of your consignment.

The forms that are visible to you are based on your accreditation.

Not completely, but you can update the livestock description section after you’ve submitted a consignment, or you can leave it blank and fill it on the printed version.

It is available for LPA accredited producers and value chain stakeholders to use, providing a fast and intuitive platform to complete livestock consignments.

No. Producers can continue to use paper NVDs. As part of the MLA Accelerated Adoption Initiative announced in November 2019, there is no cost for NVD books until 30 June 2021.

 

eNVDs created in the old eNVD system will automatically appear in the new system. Please note that any eNVDs created in the old system cannot be edited or updated – you will only be able to view the printout version of these forms.

You can contact the ISC Helpdesk phone: 1800 683 111 between 9am-5pm (Sydney time), Monday to Friday.

You can rate the experience using the pop-up or contact us at envd@integritysystems.com.au

In order to pass the consignment information onto the receiver (consignee), the eNVD system needs to know where the consignment is going.

ISC recommends using Google Chrome, however, the mobile features are supported on Internet Explorer 11+, Edge, Firefox and Safari.

NSW State jurisdiction requires transporters to carry a copy of the consignment where they can see the signatures. This does not mean it needs to be printed, because a signature can be seen on a PDF on a mobile device.

However, if transporters are not comfortable or in some cases, unable to give road-side legislators a mobile device to view the signatures, then having a printed copy of the eNVD might be more convenient.

All other states accept the consignment or NVD serial number road-side from the transporter.

LPA eNVDs are free.

An eNVD does everything the eDEC does, but is more user-friendly and is free.

An eDEC is an electronic copy (like a scanned copy) of the hard copy forms. eNVDs are the digital version of the consignment, they combine all the hard copy forms into a single digital form. You also don’t need a token to create an eNVD - just log on and start a new consignment.

Producers and feedlots who have been using the eDEC system already have access to the eNVD so can shift across to the eNVD platform at any point.

NVD FAQs

As the new LPA eNVD does everything an eDEC does, and in a more user-friendly way, the eDEC system is being decommissioned.

eDEC tokens will no longer be available to order after 30 April 2020. Any eDEC users who have eDEC tokens on their account can use them up until 31 December 2020, when the eDEC will be decommissioned.

After 31 December 2020, users who need or want to continue using an electronic version can use the eNVD.

As the new LPA eNVD does everything an eDEC does, and in a more user-friendly way, the eDEC system is being decommissioned.

eDEC tokens will no longer be available to order after 30 April 2020. Any eDEC users who have eDEC tokens on their account can use them up until 31 December 2020, when the eDEC will be decommissioned.


After 31 December 2020, users who need or want to continue using an electronic version can use the eNVD.

Once the eDEC system is decommissioned on 31 December 2020, you will no longer be able to access the system or any remaining tokens.

Integrity Systems Company (ISC) is not offering refunds for tokens purchased prior to 1 January 2020.

LPA accredited producers will continue to have access to electronic National Vendor Declarations (eNVDs) at no cost. As a part of the Accelerated Adoption Initiative (AAI), hard copy NVD books are also available at no cost through to 30 June 2021.

A review of all current NVD versions by SAFEMEAT in 2019 recommended a number of changes be made, resulting in the development of updated versions of LPA NVDs.

Key changes to the NVD form are:


All Species NVDs

  • Removal of Part C (Agent’s Declaration): This section is rarely used by industry and is not required for any legislative reason
  • Inclusion of ‘destination PIC’ section: This is a legislative requirement in Western Australia and Tasmania, and will be optional for other states 

Sheep

  • Inclusion of a section on the number of electronic devices included in the consignment: To accommodate the mandatory use of electronic NLIS identification in Victoria and its increasing use in other states.

Integrity Systems Company (ISC) conducts an annual review of NVDs through the SAFEMEAT consultation process.

During this review, if SAFEMEAT determines there is a need to amend the NVD to reflect food safety or legislative requirements, then a new version of the NVD will be issued, making previous NVD versions redundant.

Producers will be notified 12 months in advance of any NVD versions being made redundant.

Updated versions of LPA NVDs for all species will be available from 1 July 2020, to be identified by version number 0720.

Current versions of NVDs for all species will continue to be accepted until 31 December 2020.

Producers who use the eNVD platform will automatically access the updated version from 1 July 2020.

From 1 January 2021, only the updated versions of all NVDs (0720) will be accepted for all species.

As part of the MLA Accelerated Adoption Initiative announced in November 2019, there is no cost for NVD books until 30 June 2021.

You should tick Yes on Question 1 of the NVD if:

  • you are in doubt
  • your farm records say yes
  • any of the animals have a triangular hole in their right ear
  • you can see or feel an old implant or a steel bead in their right ear. 

You should only tick No if you are 100% sure animals have not been treated with HGPs.

Remember both male and female cattle can be treated with HGPs.

On the EU Cattle NVD, the declaration section specifies that:

  • none of the animals have ever been treated with HGPs
  • there are records available to demonstrate that the animals were either:
    1. born on the property the PIC of which is shown
    2. or (for purchased cattle) accompanied by an EU vendor declaration attesting to their HGP freedom.

National Vendor Declarations (NVDs) are a legal document that are key to Australian beef’s traceability and market access.

Answer the hormonal growth Promotant (HGP) question correctly to avoid penalties and protect access to HGP-free markets.

It is an offence to represent HGP-treated cattle as being untreated and doing so can result in a penalty. 

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